Last updated: 7th June 2020
Cyclox membership data
What personal data do we collect from our members and Cyclox champions?
Cyclox collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation. We only collect the personal data you provide on joining Cyclox:
| Item | What we use it for | Opt out? |
| Email address | Membership confirmation, renewal reminders, monthly newsletters, events and announcements; Household members are recorded separately | NO |
| Phone number | Alternative contact method in the event that email, or postal communications fail; notification of volunteer opportunities (if interest expressed) | YES |
| Postal address | Delivering membership joining packs, analysing geographical spread of Cyclox members | NO |
| Your campaigning interests | To notify you of relevant campaigns and volunteer opportunities | YES |
Where is this data held?
This data is held on our membership database at membermojo.co.uk/cyclox, which is secured by SSL encryption with Cloudflare protection. You can read more on membermojo’s security and privacy of your data here.
How long do we keep this data?
Unless you have opted out, we will keep your membership record on file for 24 months after your membership expires. We will use your contact details to send renewal reminders 12 and 15 months after your subscription has lapsed. Unless you have contacted us to agree otherwise, your data will be deleted after 24 months.
You have a right to be forgotten: if you want your record deleted at any time, please contact us at membership@cyclox.org.
Who has access to this data?
The database can be accessed by the Cyclox Membership Secretary, Events Co-ordinator and Co-ordinator. Members of the Cyclox Committee may be required to access the database if necessary to fulfill a legitimate interest of the organisation. Under General Data Protection Regulation (GPDR) rules, Cyclox does not have a statutory requirement to appoint a Data Protection Officer. The Cyclox Membership Secretary is responsible for ensuring our membership database is compliant with GPDR.
How do I make sure my data is accurate and up to date?
Our members can view and edit the information we hold by logging into membermojo. You will be required to enter the email address you registered with for an access link to be emailed to you. On clicking on the email access link, select ‘Your Membership’ in the menu bar to view and update your details.
Online services
What online services do we use to effectively run Cyclox?
| Online service | What we use it for | Provider privacy policy |
| membermojo | Storing and managing Cyclox membership data and membership payments | membermojo policy |
| PayPal | Membership payments (via membermojo) | PayPal policy |
| MailChimp | Monthly newsletter, Cyclox events and announcements | MailChimp policy |
| Eventbrite | Cyclox event registration, event announcement emails (if you have opted in to our mailing list) | Eventbrite policy |
| Zoom | Online events, webinars, meetings (some events may be recorded and shared) | Zoom policy |
| Gmail (all Cyclox email addresses), Drive (Cyclox file store), Groups (Cyclox Committee and Cyclox Forum), YouTube | Google policy | |
| Cyclox page, Cyclox Champions group, Cyclox events, promotion and advertising | Facebook policy | |
| Cyclox page; Cyclox events, promotion and advertising | Twitter policy |